Interested in becoming a Vendor at the Winkler Harvest Festival & Exhibition? Here's what you need to know...
When do you let us know if our application has been approved?
Application deadline is May 15, 2016. Vendors are contacted by May 17, 2016 of the results of their application.
After the May 15 deadline, remaining available spots are given out on a first-come, first-served basis. Vendors applying after this deadline are notified within 24 hours of the Harvest Festival Vendor Committee's decision.
Do I have to send payment with my application, or can I send it to you after I've been approved?
Payment is required to accompany your application form in order for it to be considered complete. Cash may be paid in person at 185 Main Street while cheques may be mailed to the Festival office at the same address, but both payments must be made PRIOR to the May 15th deadline. Credit Cards are also accepted. If you choose not to submit credit card information online, you will be contacted to provide those details.
Can I pay with cash or cheque on-site when I arrive?
No. Payment must be made prior to your arrival on-site.
Do I have to send Health Permit and Insurance Forms right away?
Yes. Please submit all permits and insurance to firstname.lastname@example.org immediately following submission of your application. YOUR APPLICATION WILL NOT BE CONSIDERED COMPLETE WITHOUT THE SUBMISSION OF THE REQUIRED FORMS. Alternatively, you may fax the information to (204) 325-5915.
What happens if I haven't had my Health Inspection yet?
It often happens that health inspections are not conducted on food trailers until late spring. We understand. Please send us a note letting us know and you may submit the permits at a later date. We do recommend that you try to have the permits submitted by May 15th.
Do I have to be there all three days?
Yes. There are NO exceptions to this rule. You must be present and open Friday, Saturday and Sunday, no matter the weather. So please prepare accordingly.
What times do I have to be there?
You are required to operate during the following times:
Friday - 3pm to 11pm (except for Food Vendors*)
Saturday - Noon to 11pm
Sunday - Noon to 11pm
These times are minimum operational times. You may open prior to noon on Saturday and Sunday, or you may remain open past 11pm each night. *Note: Food Vendors are required to be operational by Noon on Friday in accordance with Provincial Health Inspection Requirements.
When do I need to set up?
All vendors will receive an email in late July outlining their required set-up time. This one (1) hour window is selected based on your preferred set-up time. Vendors must arrive during the time allotted to them in order to ensure their access onto the grounds. Vendors arriving outside of their designated time slot may not be permitted entrance into the festival at the discretion of the Festival Committee (it's best if you call ahead when finding yourself running late). Vendors arriving late and therefore not permitted onto the site will not be reimbursed their application fees. Food vendors will not be permitted entrance after 11:45pm, all other vendors will not be permitted entrance after 2:45pm.
When can I leave?
You may not close up your booth prior to 11pm each night. On Sunday, vehicles will be allowed in at 11pm and you may pack up and leave any time after that.
Can I bring vehicles into the grounds?
Vehicles are allowed on the grounds AFTER closing each night. These vehicles can be brought in to allow you to pack up merchandise, replenish stock, etc. You may also bring vehicles onto the grounds each morning to unload merchandise and information, but these vehicles MUST be removed off the grounds by 11:45am each day (2:45pm on Friday). No vehicles are allowed on the grounds during open times.
What are some of the reasons for my application to be denied?
The Winkler Harvest Festival Committee works hard to ensure that everyone enjoys themselves at our event - this includes participants as well as vendors. We carefully check each application's sale items and select our vendors based on the breadth of their products. We only permit limited numbers of vendors selling similar products to ensure that the market is not saturated. We base this off years of experience. We want our vendors to be happy and make money.
How do I get to Winkler, and where are the grounds?
How to get there...
Winkler is located an hour and a half south of Winnipeg. Two routes may be taken if travelling from the greater Winnipeg area:
- South on Pembina Highway (Highway 75), turning west at Highway 14.
- Southwest on McGillivary Boulevard (Highway 3), continuing south on Highway 3 at Carman, and then turning east at Highway 14.
Where are the grounds...
When arriving in Winkler, proceed south on Park Street and turn west at the Winkler Aquatic Centre. The entrance to the grounds is located between the Aquatic Centre and the Arena. Proceed to the Information Booth where a volunteer will direct you where to go.
What do I do when I get to the grounds?
At the entrance to the grounds is our CIBC Information Booth. You will be stopped there by our attendants who will check you and an contact a Festival Coordinator who will arrive and escort you to your set-up location.
What are the fees to be a vendor?
The fees vary by the types of products your are selling/promoting. Please check out our application form to find out what the fees may be for you.
Are there any indoor spaces?
No. We are an open ground, outdoor festival and do not have any indoor spaces (in a tent or otherwise) available. Please prepare for inclement weather.
Can we rent tables and chairs from the Festival? What about tents?
The Harvest Festival & Exhibition DOES NOT provide vendors with Tents, Tables or Chairs, Hoses, Electrical Cords or Lighting.
Tents may be rented from the following local suppliers:
Rain or Shine Tent Rentals - 204-343-2180
Pembina Valley Canvas - 204-331-9362
Tables and Chairs may be rented from the following:
Winkler Parks & Recreation - 204-325-8333
Where can we stay while in town for the weekend?
Spaces in the Winkler Campground are available starting each spring on April 1st. Spaces for the weekend fill up quickly so you must book early by calling 204-325-8333.
There are a number of Hotel Accommodations within the City of Winkler, please contact each hotel directly.
Days Inn & Suites - 204-325-8888
Quality Inn - 1-866-368-4716